Creative Kidstuff: Tips to be more organized at work

Friday, December 13, 2013

Tips to be more organized at work

It is difficult to keep focused on a single task when documents form columns on the desktop, between meetings and deadlines for delivering the work, calls, e-mails and conversations with other coworkers.
Interruptions, however, are inpredecibles and unavoidable.
Manage the time. Keep your desktop organized. Make a list of pending assignments. Lead agenda. These are some tips to follow, could help that feel more calm and less stress at work. The reason? It is easier to focus on daily tasks when you have a clearer view of what needs to be done on the day.
Studies of the University of Rice, in Houston, Texas, and Entrepreneur magazine, share various tips that offer and assure will help to achieve better focus on the work tasks and avoid unnecessary stress.
1 Keep work area clean and organized. Some people tend to decorate their workspaces, which often makes it look disorganized or crowded desk of unnecessary objects. If you are the people who tend to get distracted by the slightest of provocation, keep the area clean.
Get clean documents and papers that you have not needed in at least one year of work. Save stationery that is not necessary makes it more difficult to find those that you need at any given time. If necessary, organize files by color (e.g. Green for finance documents, violet for customers; etc.). Looking for a model that fits your work area, and follow it. Be consistent and disciplined.
2 Set priorities and deadlines. Although in the majority of the works they are imposed, it is good to pursue a personal agenda that you have knowledge of the matters pending. It carries out those tasks of the day that are of greatest importance first, or which take more time, so do not feel rushed when it approaches the time of delivery.
Not fantasees. Be realistic when making these lists. If you do not feel comfortable carrying out more than one task at the same time, do not lists that require the same time for more than one of them. Calls and e-mails that are not urgent, can expect to be answered once finished the task since they take up valuable time and disrupt your concentration.
3 It takes a single agenda. At beginning of year many calendars and agendas are received as a gift. Choose one to write down tasks and meetings. If you're more technological, it aims to your favorite calendar sync automatically between different electronic devices.
Both the immediate and the distant dates can be forgotten easily when working with so many things at the same time. Having more than one agenda where take record of all these responsibilities and future meetings could cause that you fail to reach the same on more than one occasion. If you manage different agendas for different accounts, customers or people, use color codes to distinguish them in the same calendar.
4 Confirm appointments and meetings at least 24 hours in advance. Don't for breaking confirming your attendance, or the assistance of the person or group that you're going to collect for the day of the appointment. Same with the subjects, verifies that dates / times have not changed.
Sometimes schedules are not in your control, and you have to be careful with keeping up with these changes. To not look bad any of the aforementioned parties, always it is good to send a message or make a call to confirm time and have changes, arrange another appointment that does not conflija with future events, or previously released.
5. Make good use of the technology. Increasingly, the jobs which require being in front of a computer with unlimited Internet access. Between information pages, social networks, videos and music, it is easy to see minutes surfing the net without necessarily take advantage of it to accomplish everyday tasks in time.
Take advantage of this access to maximize your productivity instead of delaying it. Technology facilitates and speeds up the majority of the work if it is known to use, that it is an extremely important instrument to acquire connections and staying connected and informed at all times. As with e-mails and calls, before answering messages, it examines whether it is urgent that you must respond immediately, or if they can wait until you've finished the work you're doing at the moment.

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